E-Filing and Access to Court Records

  1. Landing Page
  2. Links
  3. In-Person Access to Court Records
  4. Online Access to Court Records
  5. Transitioning from the ERS

Please read: Notice from the Court

On Tuesday, June 20, 2023, the Court of Common Pleas will transition to a new court case management system, C-Track, from Thomson Reuters for filings in both the Civil Division and Orphans’ Court.  This is the first of two steps to implement electronic filing and a robust public portal for access to case records.  To assist the transition, the Court is requesting that members of the Public and Bar refrain from filing any non-emergent legal papers from Thursday, June 15, until Tuesday, June 20.  During this time, the Prothonotary and Register of Wills will only process emergency matters identified in the above Administrative Order.  All emergency filings will only be processed manually. 

C-Track Case Management System and Public Portal for Court Records

The Washington County Court of Common Pleas is in the process of adopting a new case management system and public records portal. This system will permit public and participant access to court records relating to the Civil Division and the Orphans Court Division, as well as filings made in the Washington County Prothonotary and the Washington County Register of Wills.

The Court will begin using C-Track internally and offering public terminals with C-Track on June 20, 2023

Transition from the Electronic Retrieval System ("ERS") to C-Track

The data cutoff date for ERS is June 15, 2023 at 12:00 p.m.

Electronic filing and the public access portal for C-Track will be released in the fall of 2023. Until then, the ERS and its Online Document Viewer (OnBase) will only contain docketing and imaging information for legal papers filed before or on June 15, 2023.  Case information for filings between June 16, 2023, and the launch of electronic filing will only be available in-person, in the respective offices of the Prothonotary and Register of Wills because the filings will be processed in C-Track.  After the launch of the C-Track public portal and electronic filing, the ERS and OnBase will be shut down.  The C-Track public portal will permit members of the Bar and the public to register accounts and remotely view and e-file their case filings.


The public will be permitted to activate and/or renew subscriptions to the ERS up to the date that the ERS is shut down. Subscriptions to the ERS will not be migrated to C-Track. If a subscription is only partially used at the time of the shut down of the ERS, users may submit a form to the Washington County Court Administrator to request a prorated refund. The form will be posted here after the ERS has been shut down.

C-Track subscriptions prices have not been finalized and are subject to change. There may be an additional fee assessed on any legal filings that are electronically filed. Check back with this page later for up-to-date information.

Electronic Filing ("E-Filing")

When the C-Track Public Portal is launched, the public will be able to e-file court documents. Parties will be able to e-file documents on cases approved by local rule. Not all case types or legal papers will be able to be e-filed. Some cases will have to be filed in person at the respective recording office. If a case or legal paper is permitted to be e-filed, you will be able to pay any applicable filing fee by credit card through C-Track. All e-filings will be subject to 1) a credit card payment processing fee and 2) an additional e-filing fee.

[To be added - Guide to E-Filing with C-Track]

[To be added - link to public portal]